User Role Guide

User Roles

There are several levels of access available to users of your website. The primary manager of content on your website will have the "SiteStaff" role. There may be others in your department who help with parts of the website so other roles with less access were designed with that in mind.

Training is required for all website users and will be tailored to the role assigned. Our website training is all online and in Canvas, so we will just need you to provide the name of the employee and let us know what type of access they need so we can invite them to the training course. 

Editor

This role has access to...

 

  • View and Revert Revisions
  • Edit Metatags
  • Create/ Edit any Book, Event, Person, Article, Multipurpose page
  • Delete own Book, Event, Person, Article, Multipurpose page
  • Use Media Browser
  • Skip Comment Approval
  • ​​​​​​​Edit Own Comments

When a person with the Editor user role adds or edits content, it can only be saved as 'needs review'. Someone with the Site Manager role must approve the content before it can be published to the live site. 

Webforms

This role has access to...

  • Create/Edit any Webforms
  • Access all Webform results
  • Edit all Webform submissions

 

Site Manager (formerly Site Staff)

This role has access to...

  • Manage Shared Content
  • Create/Edit/Delete any content
  • Publish/unpublish any content
  • Promote/un-promote to/from the home page
  • Administer Comments and Comment settings
  • Skip Comment approval
  • Edit/Delete/Download any Files
  • Use Media Browser
  • Administer Menus and Menu items
  • Edit Metatags
  • Change the author of the content
  • View/Revert to/ Delete Revisions
  • Create/Edit/Delete Webforms
  • Clone any content
  • Create/Edit URL Aliases
  • View Site Reports
  • Access/Edit/Delete Webform submissions
  • Create/Edit Publications Page

Viewer

This role is unique to the Artsci Portal and the Artsci Advising Forum, which are private.

The "Viewer" role may be assigned to an account to allow them to see and interact with the site content. For example, see page content, fill out forms, and download documents.

Website Access for Student Workers

Students having editing access to any Arts & Sciences department or center website is a privilege and may be revoked at any time for inappropriate conduct including, but not limited to: 

  • Making unauthorized changes to any page content or other part of the CMS
  • Failing to securely log out of the CMS upon completion of work
  • Granting access to unauthorized users which includes sharing username, password, or other login information with anyone
  • Allowing unauthorized users to make changes
  • Destroying, impairing, deleting, erasing, or encrypting files or other data
  • Engaging in unlawful or malicious activities
  • Deliberately propagating any virus, ransomware, or other malicious code or file

Graduate Students

Graduate students can be given editing access to A&S websites under the supervision of the department or center's primary website manager. All user roles are available to grad students pending their successful completion of the website training course in Canvas. The request for a grad student to be added to the training course can be sent to artsci-webteam@wustl.edu and must come from the primary web manager. It is also the manager's responsibility to let us know when the student will no longer need editing access to the website so we can remove their permissions. 

Undergraduate Students

Undergraduate students may be given editing access to A&S websites at the discretion of Marcia Mannen. The Editor role is the only role available to undergraduate students pending their successful completion of the website training course in Canvas. Please note that when a person with the Editor user role adds or edits content, it can only be saved as 'needs review'.  Someone from the department or center who has the Site Manager role must log into the website to approve the 'needs review' content before it can be published to the live site. 

The request for an undergrad student to be added to the training course can be sent to artsci-webteam@wustl.edu and must come from the primary web manager. It is also the manager's responsibility to let us know when the student will no longer need editing access to the website so we can remove their permissions. 

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