To Reserve an A&S Computing Classroom:

Arts & Sciences faculty have first priority for the use of any of the facilities we manage. Faculty in other schools may schedule one of our facilities on an as-available basis for a fee. Send an email message to rooms@artsci.wustl.edu to request information about fees for non-Arts & Sciences groups.

Some spaces have particular uses. Other uses can be accommodated, as long as there is sufficient lead-time to coordinate multiple uses and needs.

We ask that ongoing use of a facility, over the course of a semester for instance, be arranged at least two weeks before the start of the semester. We need time to iron out scheduling conflicts, install and test software, and prepare the space. The sooner we know of such an interest, the better.

We try to accommodate one time uses, especially those without special technology needs, with shorter advance notice. We ask that such requests be made with at least two working days advance notice (not counting weekends, please). It is always the case that the earlier the notice, the better.

We ask that reservation times be planned carefully to avoid making the room unavailable to others who may need it. If a group does not show up within 30 minutes of their reserved time, the reservation will be cancelled.

We are open to scheduling our facilities outside of regular hours, but we need at least a week’s advance notice for this. Keep in mind that it is necessary to have a current, valid, WU ID to gain access after regular working hours.

To reserve a classroom, use this form.

To Use Specialized Software:

The sponsoring academic department or program is responsible for the cost of any specialized software to be added to an A&SC facility.

Any software not already provided needs to be installed by the A&SC staff. It also must be tested, with the instructor, to make sure it is operational at least two days prior to its use. We ask that the A&SC staff be given the software at least two weeks in advance of its use to allow time for installation and testing.

While the software resides on A&SC machines, the appropriate licenses and media must be retained by the A&SC as well. When the software is removed, this material will be returned.

While the A&SC staff can fully support the software it provides, we cannot make the same commitment on specialized software brought into any of our facilities. Please bear this in mind.

To arrange for specialized software or schedule training contact Marcia Mannen in A&S Computing.

Some General Things:

Instructors planning to use the A&SC facilities should be trained on their use. Doing this prior to class time is a very good idea. We recommend that instructors receive this training several days in advance of their first class.

We also expect the instructor to ensure that students leave the facilities as they found them. Shutting down the computers and cleaning up the room and desktop areas will make it more inviting for the next class.